2003 ANNUAL MEETING SUMMARY

The annual meeting for the Pioneer Park Golf Club took place on December 15, 2003 at the golf course’s new clubhouse. There were several members present and a lot of good ideas and decisions were reached. Please find a summary of this year’s meeting below:

Board of Directors for 2004

President – Oscar Cano

Vice-President – Brent Nichols

Sec/Treas – Bill Greenfield

Past President – Jessie Bryer

Members at Large – Brent Meyers, Deanna Clower, Gregg Weber

Tournament Chairman – Troy Bowles

Women’s Association President – Jane Hoover

Alan Newman delivered the golf course progress report informing the membership that the automation system was complete except for the east and south sides of # 2 green, and he feels that we need to research converting our current 9-volt system to a more reliable 24-volt system. Mr. Newman also discussed the need for equipment and the contract with Kansas Golf and Turf Inc, to repair all of the mowers.
Bill Greenfield went over the financial report. The membership voted to move the funds that were raised by the tee box tournament to the current clubhouse fund at the Bank of Beaver City, and for the remainder of any unused funds from working on tee boxes to be used to help retire the debt of the new clubhouse.
Darrell Looper, the clubhouse chairman, gave a report on the construction of the new clubhouse, explaining cost overruns, and the current bank loan. There was some discussion on the need for more tables and chairs, with the decision to be left to Mr. Looper and the board of directors on acquiring these items.
Mr. Looper and Mr. Love agreed to Co-Chair “The Bag Club’s” membership/bash this next year, and the importance this fundraiser has been for our golf course over the last few years. This next year’s bash will be held on Monday night April 12, 2004.
The membership discussed the need for the board to allocate in their budget some funds, to help improve the cart trails.
The membership voted to amend Article 7, Rule 7 in the by-laws from a spring tournament to an annual tournament. The second sentence in the rule states; “Their fees shall be due April 1 and the tournament committee will host a spring tournament for their recognition and to show our appreciation.” The second sentence will be amended to read; “The tournament committee will host an annual tee box tournament for the sponsor’s recognition and to show our appreciation.”
The membership voted for M&M Consultants to start doing the accounting and billing for 1 year in exchange for 3 family memberships and cart shed rental fees.
The membership voted to install a new pay station at the clubhouse and remove the pay station on #1 tee box, with Troy Bowles to chair this committee.
Please read below some of the discussions from the open forum;

Ø There was discussion for members to please dress up their language out on the golf course.

Ø There was discussion that the big shed needed a new door, and for members to please close the door.

Ø There was discussion for less play for organized events on weeknights and less tournaments, which will allow more play time for those members that may not be participating in these events.

Ø There was discussion on the need for the board to have regular stated meetings.

Ø There was discussion on the need for a newsletter or to have info published in The Herald Democrat.

Ø There was discussion on green fees from men’s night going to club instead of in the account.

Ø There was discussion on how to keep the clubhouse clean, with Linda Downing, Reta Love, Donna Bowles, and Sandy Cooper agreeing that the Women’s Association would pay someone to clean the clubhouse.

Meeting adjourned.

Respectfully Submitted,

Bill Greenfield --- Sec/Treas